Oral and Poster Presentation Guidelines

Oral Presentations

Monday, September 10 – Thursday, September 13

• It is important to keep the Conference running smoothly and on time, so please ensure that your presentation fits within the allotted time. Oral presenters will have 15 minutes to present, followed by 5 minutes of question and answer. A digital timer will be displayed at the podium. Strict time limits will be adhered to.
• Please try to sit towards the front of the room in the session in which you present. The Session Chair(s) will introduce your presentation as well as monitor the length of the presentation. When the presenter before you takes the podium, please go to the audio visual tech table for assistance with a wireless lapel microphone. All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones.
• At the podium, a computer monitor (confidence monitor), a wireless mouse/slide advancer and a laser pointer will be available for your use.

Speaker Check-In

All oral presenters must submit their final presentation at Speaker Check-In during the designated dates and times listed below. This schedule is in place to ensure that all sessions run smoothly. Failure to submit your presentation during the scheduled time frame may result in missing graphics for your presentation. Presentations may be submitted on a CD or USB stick.

Computers will be provided by the Conference and will be equipped with the following:

Please note that personal laptops may not be used.

Poster Presentations

There will be a total of 10 poster sessions at the dates and times listed below.  Click here to view the poster session floor plan.  Visit the accepted papers page of the conference website to identify your poster presentation number.  

You will have time to affix your poster to your assigned board during the break just prior to your session. You must remove your poster at the conclusion of your session to clear the way for the next presenter. The Conference cannot be responsible for returning posters to their authors if they are not removed.

Poster boards are landscape format with a tackable surface area of 91 inches wide x 45 inches high (231 cm x 114 cm). Please make sure your poster(s) will fit within the space provided. Push pins will be provided by the Conference.

Local Poster Printing

Poster Presentation Tips

• Posters should be easy to read at a distance of 5 feet (1.5 meters).
• A poster printed on one large sheet of matter or semi-gloss paper is ideal.
• Include the title of the presentation in large letters, the author’s names and the institution(s) where the work was completed at the top of the poster.
• Poster numbers will be provided onsite and will be placed above your poster, so you do not need to leave space on your poster for your poster number.